Incoming Students

Information for Incoming Students. The procedures are valid for Erasmus+ and other mobility candidates and students.

For most current information please visit our new website:


Before the departure

Before the departure you need to:

  • inform the dorm administrator,
  • inform the coordinator,
  • inform Office of International Education (OIE).

You also need to complete several documents:

·         Clearance Sheet 


The document must be completed and submitted to the Dean`s Office of a particular Faculty, altogether with an ID card of a student.

The Transcript of Records is issued after the clearance procedure is complete.

You have to receive signatures at the following units:

1.      Library – if you returned all the books and sources;

2.      Dormitory – if you paid the rent and damages, if the room is clean;

3.     OIE – if all documents (Application Form, Learning Agreement,  Changes to Learning Agreement, ID/ Passport copy, Insurance copy, Language certificate) are in your folder at IEO. Remember also to collect the original documents (e.g. Learning Agreement) at the office;

4.      Dean`s Office – if you returned your exam card and if all documents are there;

5.      Coordinator – individual arrangements with the coordinator.

·         Exam Card


Exam card is a faculty document – you have to ask for it at the Dean`s Office.  Remember to collect each teacher`s signature (those who teach you). Once you have received all signatures and grades, you must submit Exam Card to the Dean`s Office.

Please remember also to ask for the following documents:

·         Transcript of Records  -  the document contains names of the courses, grades, ECTS credits. You are requested to take the TR from the Dean`s Office personally.

·         Certificate of Stay/Letter of Confirmation  -  you should ask for it if the mobility start and end dates are not included in the Transcript of Records.

Welcome Meeting

LUT invites new incoming exchange students (Erasmus+ students from UE and Turkey) to the Welcome Meeting which will take place on 28/09/2018, at 10.00 a.m., at the Faculty of Mechanical Engineering.

The details of the meeting are published in the `Campus News` section of our website. Please note that it is important that you attend the meeting so that you do not miss any practical information.

Mentor - ESN LUT

Every foreign exchange student who will contact ESN LUT can get an assigned MENTOR (buddy) who helps him/her. If you would like to have a mentor or learn more on ESN please contact ESN LUT.

Important information

Application Info


Application Form

ECTS Catalogue

Academic Calendar


Forms to be completed during your stay at LUT

Faculty Coordinators 

Practical Information

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